Privacy Policy

We may collect the following personal information when you voluntarily submit it through our forms or communication channels:

• Full Name
• Email Address
• Phone Number
• School or University
• Organization or Club Name
• Social Media Links
• Uploaded Files (e.g., event proposals, pubmats, reports, photos)

We also collect event-related information, such as:

• Event name, date, and venue
• Expected number of participants
• Event descriptions and post-event reports

We collect personal data through:

• Google Forms
• Notion Forms
• Email communications
• Website analytics tools (limited, non-personal)

At present, the AcadArena Website does not require user account creation or login.

We collect and use your personal data for the following:

• Processing event and sponsorship (“Buff”) applications
• Communicating application status, updates, and requirements
• Coordinating with organizations regarding events and partnerships
• Internal analytics, reporting, and record-keeping
• Marketing and announcements related to AcadArena programs
• Sharing aggregated and non-personal data only with partners or sponsors for reporting purposes

We do not sell or trade personal information.

Our website uses cookies strictly for basic site functionality and analytics, such as understanding page traffic and improving user experience.

We use third-party analytics services such as Google Analytics, which may collect non-personally identifiable information like browser type, device, and pages visited.

You may disable cookies through your browser settings if you prefer.

We may use trusted third-party services including:

• Google Analytics
• Google Forms
• Notion
• Email service providers

These services only access personal data as necessary to perform their functions and are required to handle data securely and confidentially.

We may share information only under these circumstances:

• With internal AcadArena staff for processing and coordination
• With partners or sponsors in aggregated or anonymized form only
• When required by law, legal process, or government request

We do not share personal data with sponsors or third parties for marketing without consent.

We retain personal data for records, reporting, and historical reference, unless a longer retention period is required by law or a shorter period is requested by the data subject.

We implement reasonable organizational, technical, and administrative security measures to protect personal data against loss, misuse, unauthorized access, or disclosure.

While we strive to protect your information, no method of electronic storage or transmission is 100% secure.

AcadArena does not knowingly collect personal data from individuals under the age of 18. If we become aware that such data has been collected, we will take appropriate steps to delete it.

Under the Philippine Data Privacy Act, you have the right to:

• Be informed about how your data is used
• Access your personal data
• Correct inaccurate or outdated information
• Object to data processing in certain cases
• Request deletion or blocking of data, subject to legal limitations

You may exercise these rights by contacting us using the details below.

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. Any updates will be posted on this page with a revised effective date.

For questions, concerns, or requests regarding your personal data: